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Conference Travel Tips

When you need to hold a conference, things can get stressful. With all the details of planning travel for a large group, it's easy to become overwhelmed. That's why we've put together a few tips to make your conference travel go more smoothly. Keep reading, or call WorldTravelService® for help coordinating board meetings, retreats, team building events, regional gatherings and more!

Choosing the Ideal Facility

There are a lot of aspects to consider when choosing the perfect facility for your specific needs. You need to be sure the space you rent accommodates the size of your group, and the tone of your conference. We have direct links to ground operations in more than 60 countries, providing local on-site travel and accommodations expertise at your conference location. We can book and coordinate space for:

  • Workshops and training sessions
  • Executive meetings
  • Board meetings
  • Meals and receptions
  • And more!

Booking a Hotel

Choosing a hotel with enough rooms and amenities to satisfy your group can be difficult if you don't have experience and industry connections. Lucky for you, our agents can simplify your accommodation choices by choosing a hotel that meets your group’s expectations, travel budget and reporting requirements. WorldTravelService® can reserve hotel room blocks, streamline group air travel from multiple cities, and arrange for ground transportation services. Online access to your group travel data is also available 24/7 through a secure Member ID and password.

Preventing Unforeseen Circumstances

You don't often think about things that could go wrong during a conference trip, but the truth is, there are plenty of things that could happen. It's important to choose a travel service that will plan accordingly to prevent such mishaps from occuring. WorldTravelService® has multiple internet connections in all of our locations to secure our access to information, even during carrier outages, technical difficulties, or local events. During any service interruption, our internal systems will automatically switch to an alternate service provider. This added security is imperative in a world that relies on the internet for daily operations and communication, and allows us to serve you better.

Book Your Conference with WorldTravelService®

When you’re planning a conference or seminar, there are plenty of things to consider, from booking enough space to figuring out meals and hotel rooms. When you choose WorldTravelService®, we will take care of all the important details so you don't have to. Let us put our extensive conference and travel planning expertise to work for you! Contact us today to get started.

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